Royston and District Angling Club Privacy Statement
Contact Information
If you have any questions or concerns regarding your personal data, please contact our Data Protection Officer (DPO): David Marlin
Email: radac_2024@outlook.com
What Data We Collect
We collect various types of personal data depending on the purpose, including but not limited to:
• Name, email address, phone number and postal address
• Demographic data: disability status (only where required)
• Event information: registration data, fishing experience and related feedback
• Feedback: Free-text responses in feedback sections (anonymised unless explicit consent is provided for public use)
Why We Collect Data (Purposes)
We process personal data for the following purposes:
• Membership services: To manage memberships, renewals and event invitations
• Events and Competitions: To register participants, issue memberships, guest tickets and evaluate event outcomes
• Marketing and Communications: Offers, news, etc
• Feedback and Research: To improve our services through anonymised feedback unless you provide explicit consent for identifiable feedback.
Legal Basis for Processing
We process personal data based on the following legal grounds:
• Contractual performance: For event registration and membership agreements
• Legitimate interests: For evaluating service improvements
• Consent: For marketing communications and public use of identifiable feedback
• “Explicit consent is required to collect and process sensitive personal data such as disability status. This consent can be withdrawn at any time.”
You may withdraw your consent at any time by contacting us at radac_2024@outlook.com
How We Store and Protect Your Data
We use appropriate technical and organisational measures to protect your data, including:
• Access control for authorised personnel only
• Anonymisation of data where necessary
How Long We Keep Your Data (Retention)
We retain personal data only as long as necessary for the purposes stated.
• Membership data: Retained for the duration of your membership, plus seven years for legal purposes
• Event data: Retained for event reporting
• Survey data: Retained for up to 12 months and anonymised for statistical reporting
• Marketing data: Retained as long as you remain subscribed.
• “Sensitive feedback, including free-text responses, will be anonymised unless explicit consent is provided for the public use of identifiable information.”
Sharing Your Data
We do not sell your data. However, we may share it with:
• Delivery partners for event logistics and registration (e.g. Clubmate)
• The Environment Agency for regulatory purposes
• Third-party processors, such as IT service providers and our data processors (e.g., SurveyMonkey), with appropriate data protection agreements in place.
Your Data Protection Rights
You have the following rights regarding your personal data:
• Access: Request a copy of your personal data
• Rectification: Correct any inaccurate data
• Erasure: Request the deletion of your data where it is no longer necessary
• Restriction: Object to processing under certain conditions
• Data portability: Request your data in a machine-readable format
• Withdraw consent: You may withdraw consent at any time
Children’s Data
We collect data from minors only with parental consent. Parental or guardian approval is required before processing any personal data for minors.
International Data Transfers
We do not transfer personal data outside the European Union (EU). In rare cases where this is necessary, we use Standard Contractual Clauses (SCCs) to ensure GDPR compliance.
Updates to This Policy
We may update this policy from time to time. You will be notified of significant changes via email or website notices.
Updated 14/04/2026